When is the abstract deadline?

The abstract deadline is on the 23th of September 2024.

 

How do I access the abstract submission system?

Select the “Events & conferences” menu. Click on the call for abstract images. Here you should see a "submit abstract” button. If this should not be visible to you, please ensure you first log into your account.

 

Do I have to be an EARMA member to submit an abstract?

No, if you are not an EARMA member, you may still submit an abstract. You will need to set up a guest account to login.

 

Experiencing Technical Difficulties?

If you are experiencing technical difficulties accessing the abstract submission site, please clear your browser cache/history and cookies. Alternatively, see if you can open the site on a different browser. Do make sure you have the latest version of your browser installed. If you continue to have difficulties, please contact earma@earma.org.

 

Can I upload my abstract or do I need to type it in the system?

No, however you can copy the text from a word document and paste the text into the abstract submission form.

 

Does my abstract have to be entered in a specific format?

You are required to use the abstract submission form.

 

How is the maximum character count calculated? 

There are a maximum of 600 words permitted in total for your abstract submission divided between the "Abstract" input box and the "Comments for Reviewers" input box. We recommend that you use 250-300 words for the abstract section and the remaining number of words for the "Comments for Reviewers" section.


Please note that this year the ACPC also set a minimum for the abstract (i.e. 250 words), as last year some abstracts were very short and difficult to evaluate.

 

Can I include images?

No, images are not required for the initial abstract submission review.

 

How do I edit my abstract?

You may edit your abstract up to the moment you submit it. Once the abstract has been submitted it can no longer be edited. To revise your abstract, click on your profile icon in the top right-hand corner. Then click on the Abstracts menu. Here you will see a table with options to Edit, Submit, View or download a pdf of your abstract.

 

How do I submit my abstract?

To submit your abstract, click on your profile icon in the top right-hand corner. Then click on the Abstracts menu. Here you will see a table with options to Edit, Submit, View or download a pdf of your abstract. Click the “Submit abstract” button.

 

How can I be certain my abstract has been submitted?

To check that your abstract has been submitted, click on your profile icon in the top right-hand corner. Then click on the Abstracts menu. Here you will see a table with a column heading "Status". This will indicate the status of the abstract i.e. editing, submitted, in review...

 

I cannot submit my abstract as the abstract button is not active, how can I correct this?

This occurs when you have not filled in the mandatory fields in the abstract submission form. Please ensure that the boxes marked with an asterix and highlighted in red have been filled in.

 

Can I make any modifications to my abstract after the submission deadline?

Once you have submitted your abstract you cannot make changes, until it has been reviewed. Once your abstract has been reviewed, you may be requested to provide some further information or on acceptance you will be invited to give a final review and update of the contents in preparation for publication.

 

When will I know if my abstract has been accepted?

The EARMA office will inform all the applicants in November 2024. 

 

When will the accepted and scheduled abstracts be available online?

The accepted and scheduled abstracts will be available online from the middle of January.

 

How can I get assistance with my abstract submission?

Please contact earma@earma.org.